About the role

1. An Administrative Specialist works under the general supervision of the HOD and MD.
2. Communicates policies or procedures to staff and has input into planning and policy development. Work requires considerable analytical skill and the ability to plan and coordinate tasks to completion. 
3. Knowledge of administrative procedures including planning, budgeting, personnel, data analysis and report preparation.
4. Perform higher level office support duties and provides specialized program and planning conferences and meetings, and maintaining calendars and schedules.
5. Prepare presentation materials for use by others, editing content and adding appropriate graphic and design elements. 
6. Compose and/or prepare correspondence, memoranda, and reports using appropriate word processing and spreadsheet tools. Perform basic statistical calculations on data for reports and presentations. 
7. Plan, prioritize and schedule meetings and appointments for Directors and other management. Make decisions on a daily basis regarding calendars.
8. Ability to work independently or as a team member; ability to work under pressure and meet deadlines

Requirements and skills

• Proven experience as an Administrative Assistant
• Knowledge of office management systems and procedures
• Working knowledge of office equipment, like printers and fax machines
• Proficiency in MS Office (MS Excel and MS PowerPoint, in particular)
• Excellent time management skills and the ability to prioritize work
• Attention to detail and problem solving skills
• Excellent written and verbal communication skills
• Strong organizational skills with the ability to multi-task